Air Transport Documentation

All documents required for the air transport of dangerous goods: DGD (Shipper's Declaration), NOTOC (Notification to Captain), Air Waybill DG entries and the Acceptance Checklist.

DGD

Shipper's Declaration for Dangerous Goods (DGD)

Mandatory

The shipper's dangerous goods declaration. Standard IATA form with red hatched border. Completed and signed by the shipper.

Completed By:Shipper

Contents:

-Shipper and consignee details
-Air Waybill number
-UN number, proper shipping name, class, PG
-Quantity, package type, PI number
-PAX/CAO selection
-24-hour emergency contact telephone
-Signature, name, date

Exceptions: DGD is not required for Y-quantity (limited quantity) and PI 650 (Category B infectious substances).

NOTOC

NOTOC — Notification to Captain

Mandatory

Notification to the pilot-in-command. Contains the type, quantity and loading position of dangerous goods carried on the aircraft.

Completed By:Operator / Ground Handling Agent

Contents:

-UN number and proper shipping name
-Class/division
-Number of packages
-Net quantity
-Loading position (cargo compartment)
-Transport Index for radioactive materials
-Emergency response information

Exceptions: Dry ice (for cooling purposes only, non-DG) may be exempt from NOTOC in certain circumstances.

AWB

Air Waybill (AWB) — DG Entries

Mandatory

Dangerous goods information on the air waybill. The statement 'Dangerous Goods as per attached Shipper's Declaration' must appear.

Completed By:Forwarder / Operator

Contents:

-'Dangerous Goods as per attached DGD' statement
-DG handling codes in the Handling Information box
-'Cargo Aircraft Only' notation for CAO shipments
-Transport Index for radioactive materials

Exceptions: For Y-quantity shipments, a specific statement is used on the AWB instead of the DGD.

ACC

Acceptance Checklist

Mandatory

Checklist that must be completed by airline or ground handling personnel before accepting a dangerous goods shipment.

Completed By:Acceptance Staff (DG trained)

Contents:

-DGD information is correct and consistent
-Packaging is UN-approved and undamaged
-Labels and markings are correctly applied
-Quantity limits are met (PAX/CAO)
-Compliance with operator and state variations
-Overpack rules compliance
-Lithium battery special requirements compliance

Exceptions: MANDATORY for every dangerous goods shipment — no exemptions.

ERG

Emergency Response Guidance (ERG)

Recommended

Reference information for the crew in case of an in-flight emergency. ICAO/IATA Emergency Response Guidance for Aircraft Incidents Involving Dangerous Goods.

Completed By:Published by IATA

Contents:

-General emergency response procedures by hazard class
-Spillage/leakage procedure
-Fire response
-First aid information

Exceptions: Recommended to be carried on board; some operators require it.

AWB Handling Information — Figure 8.2 Scenarios

DGR Section 8.2 — What to enter in the Air Waybill "Nature and Quantity of Goods" box

Figure	Scenario	Handling Information
8.2.A	PAX — Standard shipment with DGD	Dangerous Goods as per associated Shipper's Declaration
8.2.B	CAO — Cargo Aircraft Only	Dangerous Goods as per associated DGD — Cargo Aircraft Only
8.2.C	Mixed DG and non-DG shipment	5 Packages Dangerous Goods as per associated Shipper's Declaration
8.2.D	Consolidated DG shipment	Dangerous Goods as per associated DGD — 7 Pkgs / Consolidated shipment as per attached list
8.2.E	No DGD required (dry ice + perishable)	Frozen Fish / UN 1845 Carbon Dioxide, solid / 2 × 40 kg
8.2.F	Excepted Quantities (EQ)	Dental Kit — Dangerous Goods in Excepted Quantities, 1 package
8.2.G	Lithium batteries — PI 966/969 Section II	Lithium ion and lithium metal batteries in compliance with Section II of PI 966 and PI 969
8.2.H	Lithium batteries — PI 966/967 Section II (with equipment)	Lithium ion batteries in compliance with Section II of PI 966 and PI 967

Section 8.3 — Additional Documentation

Documents required in addition to the DGD under specific conditions

8.3.1

Shipment under Special Provision A1 or A2

A copy of the approval document must be attached: quantity limitations, packaging requirements and, for A2, labelling requirements must be specified.

8.3.2

Shipment in portable tanks

If approved by the competent national authority, a copy of the approval document must accompany the shipment.

8.3.3

Shipment in special packaging

If permitted under 5.0.6.7, a copy of the approval document is required.

8.3.4

Organic peroxides and self-reactive substances

If approval is required (5.0.2.3.1 or 5.4.1.2.4.1), a copy of the approval document must be attached to the DGD.

8.3.5

Shipment under exemption

If exempt under 1.2.6, a copy of the exemption document from all relevant states must accompany the consignment.

State / Operator Variations: Additional documents may be required by certain state and operator variations (e.g. AEG-03, CAO-01/011, BHG-00/02, FRG-01 etc.). All state variations along the shipment route and the relevant operator variations must be checked.

When Is Each Document Required?

Scenario	DGD	NOTOC	AWB DG	ACC
Fully regulated DG (Section I)	YES	YES	YES	YES
Lithium battery Section II (PI 966/967/969/970)	No	YES	YES	YES
Lithium battery Section II (PI 965/968 — cells/batteries only)	No	YES	YES	YES
Y-quantity (limited quantity)	No	YES	YES	YES
Excepted Quantities (EQ)	No	No	YES	YES
Biological substance Cat. B (PI 650)	No	YES	YES	YES
Dry ice — for cooling (non-DG)	No	YES	YES	No
Radioactive material	YES	YES	YES	YES